NIH Public Access Policy Overview
http://publicaccess.nih.gov/
What are the new NIH Policy Requirements?
The National Institutes of Health Public Access Policy became effective April 7, 2008. This policy ensures the public can access published results of NIH-funded research. The purpose of the policy is to help advance science by communicating results more quickly and ultimately improving human health.
Mandated by federal law, this permanent policy requires that NIH-funded investigators submit an electronic version of their peer reviewed journal papers to the National Library of Medicine's PubMed Central. These manuscripts must be publicly available no later than 12 months after the official date of publication. The submission process should take no more than 10 minutes, and assistance is available to UM personnel.
The following is an overview of the NIH Public Access Frequently Asked Questions. You will find an Index to the Frequently Asked Questions at the end, under the Important Links section.
How Does This Policy Affect Me?
- If your article results from research funded by a Fiscal Year 2008 (October 1, 2007-September 30, 2008) NIH grant or cooperative agreement, and the article is accepted for publication on or after April 7, 2008, then you must submit a manuscript to PubMed Central within 12 months of publication date.
- If you submit an NIH application, proposal or progress report due on or after May 25, 2008, you must include PubMed Central (PMC) ID numbers or NIH Manuscript Submission reference numbers for articles accepted for publication on or after April 7, 2008.
What Must I Do to Comply?
When You Submit Your Manuscript
If you are publishing in a journal on NIH’s list of Journals That Submit Articles to PubMed Central, you need not do anything more because these publishers will automatically submit manuscripts so authors are in compliance with the new policy.
If the journal in which you are publishing is not on the list, then you must ensure that the publisher will allow submission of the final, peer-reviewed manuscript:
- Review the journal’s Instruction to Authors for information on the NIH Public Access Policy and standard publication policies. You can use the Instructions to Authors in the Health Sciences link for over 3500 journals or the SHERPA RoMEO database for standard policies.
- Inform the journal that the article is subject to the NIH Public Access Policy when you submit your submission.
- Ensure that your copyright transfer or publication agreements with publishers permit the submission of the author’s final manuscript to PubMed Central immediately upon acceptance for publication, and public availability of the manuscript no later than 12 months after publication.
If the agreement does not clearly reserve or secure these rights, attach an Author Addendum to the agreement using the NIH-recommended language.
When Your Manuscript is Accepted
- Check to see if the publisher requires a statement to accompany the final manuscript, indicating that the manuscript is not the final published version of the paper. If this statement is required, add the necessary statement to your manuscript before submitting it to PubMed Central.
- Submit the final, peer-reviewed manuscript to PubMed Central. Submit the final peer-reviewed manuscript to PubMed Central using the NIH Manuscript Submission system (NIHMS). NIH estimates this process to take less than 10 minutes. There are instructions in the NIHMS Online Tutorial and NIHMS General Frequently Asked Questions.
To Cite PubMed Central (PMC) ID Numbers in NIH Applications, Proposal and Progress Reports
When your manuscript is submitted to NIH, you will receive a NIHMS ID number, and once it is available in PubMed Central, it will be assigned a PMC ID number. The NIHMSID is a temporary substitute for a PMCID and it is intended to be used only in cases when you need to cite a paper soon after its acceptance by a journal. Effective August 21, 2009, an NIHMSID may be used to indicate compliance with the Public Access Policy for up to three months after a paper is published. After that period, it will become invalid and a PMCID must be provided in order to indicate compliance. Using the NIHMSID after the specific period during which an NIHMSID may be used is unacceptable. For details see Clarification on the Use of an NIHMSID to Indicate Compliance with the NIH Public Access Policy (NOT-OD-09-136).
When citing articles in NIH applications, proposals, and progress reports after May 25, 2008, include the unique PubMed Central ID (PMCID) at the end of the citation, as follows:
Sala-Torra O, Gundacker HM, Stirewalt DL, Ladne PA, Pogosova-Agadjanyan EL, Slovak ML, Willman CL, Heimfeld S, Boldt DH, Radich JP. Connective tissue growth factor (CTGF) expression and outcome in adult patients with acute lymphoblastic leukemia. Blood. 2007 April 1; 109(7): 3080–3083. PMCID: PMC1852221
If the PMCID number has not yet been assigned (papers in press, or published within 3 months of when an application, proposal or report is submitted) cite according to one of the four Manuscript Submission Methods:
- Publish in a journal that deposits all final published articles in PubMed Central (PMC) without author involvement.
- Make arrangements to have the publisher deposit a specific final published article in PubMed Central.
- Deposit the final peer-reviewed manuscript in PubMed Central yourself via the NIH Manuscript Submission System (NIHMS).
- Complete the submission process for a final peer-reviewed manuscript that the publisher has deposited in the NIH Manuscript Submission System (NIHMS).
For Submission Methods A and B, use PMCID: PMC Journal - In Process, at the end of the citation:
Sala-Torra O, Gundacker HM, Stirewalt DL, Ladne PA, Pogosova-Agadjanyan EL, Slovak ML, Willman CL, Heimfeld S, Boldt DH, Radich JP. Connective tissue growth factor (CTGF) expression and outcome in adult patients with acute lymphoblastic leukemia. Blood. 2007 April 1; 109(7): 3080–3083. PMCID: PMC Journal - In Process
For Submission Methods C and D, use the NIHMSID,at the end of the citation:
Cerrato A, Parisi M, Santa Anna S, Missirlis F, Guru S, Agarwal S, Sturgill D, Talbot T, Spiegel A, Collins F, Chandrasekharappa S, Marx S, Oliver B. Genetic interactions between Drosophila melanogaster menin and Jun/Fos. Dev Biol. 2006 Oct 1; 298(1): 59-70. NIHMSID: NIHMS44135
Relevant Notices:
Reminder Concerning Grantee Compliance with Public Access Policy and Related NIH Monitoring Activities
(NOT-OD-08-119)
Features a comprehensive chart relating Competing Applications to submission format, new application, renewal and biographical sketch. Also lists submission format guidelines for Noncompeting Continuing Progress Reports and for Final Progress Reports.
Clarification on the Use of an NIHMSID to Indicate Compliance with the NIH Public Access Policy
(NOT-OD-09-136)
NIH clarifies the temporary nature of NIHMSIDs by defining the specific deadlines and delay periods during which an NIHMSID may be used to indicate compliance. This notice also reminds institutions that compliance with the NIH Public Access Policy is an institutional responsibility and failure to provide evidence of compliance in an application, proposal or report is a violation of the terms and conditions of the award.
For More Information or for Assistance:
For more information on the NIH Public Access policy or to schedule a training session for your department or class, please contact:
UM Miller School of Medicine, Yanira (Jenny) Garcia-Barcena, jennygarcia@miami.edu; 305-243-6648.
UM Coral Gables Campus, Scott Britton, brittons@miami.edu; 305-284-6466.
UM RSMAS, Elizabeth (Lisa) Fish, efish@miami.edu; 305-421-4021.
Important Links
Calder Library:
NIH:
NIH Public Access Policy:
NIH Public Access Communications and Training:
UM Office of Research:
UM Office of Compliance:
AAHSL - Open Access Toolkit:
PMID : PMCID Converter:
©2008 University of Miami Leonard M. Miller School of Medicine. All Rights Reserved.
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