NIH Public Access Policy Overview http://publicaccess.nih.gov/   What are the new NIH Policy Requirements? The National Institutes of Health Public Access Policy became effective April 7, 2008. This policy ensures the public can access published results of NIH-funded research. The purpose of the policy is to help advance science by communicating results more quickly and ultimately improving human health. Mandated by federal law, the policy requires that NIH-funded investigators submit an electronic version of their peer reviewed journal papers to the National Library of Medicine's PubMed Central. These manuscripts must be publicly available no later than 12 months after the official date of publication. The submission process should take no more than 10 minutes, and assistance is available to UM personnel. The following is an overview of the NIH Public Access Frequently Asked Questions. You will find an Index to the Frequently Asked Questions at the end, under the Important Links section. How Does This Policy Affect Me? If your article results from research funded by a Fiscal Year 2008 (October 1, 2007-September 30, 2008) NIH grant or cooperative agreement, and the article is accepted for publication on or after April 7, 2008, then you must submit a manuscript to PubMed Central within 12 months of publication date. If you submit an NIH application, proposal or progress report due on or after May 25, 2008, you must include PubMed Central (PMC) ID numbers or NIH Manuscript Submission reference numbers for articles accepted for publication on or after April 7, 2008. What Must I Do to Comply? When You Submit Your Manuscript If you are publishing in a journal on NIH’s list of Journals That Submit Articles to PubMed Central, you need not do anything more because these publishers will automatically submit manuscripts so authors are in compliance with the new policy. If the journal in which you are publishing is not on the list, then you must ensure that the publisher will allow submission of the final, peer-reviewed manuscript: Review the journal’s Instruction to Authors for information on the NIH Public Access Policy and standard publication policies. You can use the Instructions to Authors in the Health Sciences link for over 3500 journals or the SHERPA RoMEO database for standard policies. Inform the journal that the article is subject to the NIH Public Access Policy when you submit your submission. Ensure that your copyright transfer or publication agreements with publishers permit the submission of the author’s final manuscript to PubMed Central immediately upon acceptance for publication, and public availability of the manuscript no later than 12 months after publication. If the agreement does not clearly reserve or secure these rights, attach an Author Addendum to the agreement using the NIH-recommended language. When Your Manuscript is Accepted   Check to see if the publisher requires a statement to accompany the final manuscript, indicating that the manuscript is not the final published version of the paper. If this statement is required, add the necessary statement to your manuscript before submitting it to PubMed Central. Submit the final, peer-reviewed manuscript to PubMed Central. Submit the final peer-reviewed manuscript to PubMed Central using the NIH Manuscript Submission system (NIHMS). NIH estimates this process to take less than 10 minutes. There are instructions in the NIHMS Online Tutorial and NIHMS General Frequently Asked Questions. To Cite PubMed Central (PMC) ID Numbers in NIH Applications, Proposal and Progress Reports When your manuscript is submitted to NIH, you will receive a NIHMS ID number, and once it is available in PubMed Central, it will be assigned a PMC ID number. When citing articles in NIH applications, proposals, and progress reports after May 25, 2008, include the unique PubMed Central ID (PMCID) at the end of the citation, as follows: Embry A, Hinojosa E, Orihuela CJ. 2007. Regions of Diversity 8, 9 and 13 contribute to Steptococcus pneumoniae virulence. BMC Microbiology 7(80). PMCID: PMC2045101 The PMCID is not the same as the PubMed ID and is only required for articles accepted for publication on or after April 7, 2008. To find the PMCID for a given article: Use PubMed and look in the lower right hand corner of the AbstractPlus view of the citations retrieved Use PubMed Central Search . The PMCID for each article will be shown in the search results. Look in the PubMed Central URL if included in the citation for an article. If you see artid= followed by a number, that number is the PMCID. If an article is in PubMed and in PMC, it will have both a PubMed ID (PMID) and a PMC ID. Use the PMID : PMCID Converter to translate one type of ID to the other. If you have trouble locating a PMCID article, a librarian will gladly assist you. If the PMCID number has not yet been assigned: Indicate "PMC Journal - In Process" after PMCID: Use the NIHMS ID number as follows: NIHMSID: NIHMS44135. For More Information or for Assistance: For more information on the NIH Public Access policy or to schedule a training session for your department or class, please contact: UM Miller School of Medicine, Joaquin (Joe) Arriaga, jarriaga@med.miami.edu; 305-243-6648. UM Coral Gables Campus, Scott Britton, brittons@miami.edu; 305-284-6466. UM RSMAS, Elizabeth (Lisa) Fish, efish@miami.edu; 305-421-4021.   Important Links Calder Library: Index to NIH Public Access Policy's Frequently Asked Questions  Index to NIHMS General Frequently Asked Questions   NIH: http://www.nih.gov NIH Public Access Policy: http://publicaccess.nih.gov UM Office of Research: http://www6.miami.edu/research/ UM Office of Compliance: http://www6.miami.edu/compliance/ AAHSL - Open Access Toolkit: http://www.usc.edu/hsc/nml/aahsl/open_access_toolkit.html PMID : PMCID Converter: http://www.ncbi.nlm.nih.gov/sites/pmctopmid     ©2008 University of Miami Leonard M. Miller School of Medicine. All Rights Reserved.